Best AI Email Writer Tools
- Writing & Editing
- October 25, 2025
- No Comments
AI Email Writers use artificial intelligence to help professionals and businesses write, edit, and manage emails more efficiently. These tools save time, improve productivity, and ensure clear, professional communication for marketing, sales, and daily correspondence.
What is an AI Email Writer?
An AI Email Writer is a software tool that leverages AI and natural language processing to draft, edit, and optimize email content. It helps users create professional emails faster while offering suggestions for tone, style, and grammar.
How We Picked These Tools
- AI-powered writing accuracy and grammar support
- Ease of integration with email clients (Gmail, Outlook, etc.)
- Productivity and time-saving features
- Pricing flexibility and free plan availability
- Customization of tone, style, and follow-ups
- Team collaboration and advanced automation options
Top AI Email Writer Tools (Ranked)
Superhuman
What it is: AI-powered email inbox for enhanced productivity and team collaboration.
Standout features:
- Auto Drafts and Ask AI
- Custom Auto Labels
- HubSpot & Salesforce integration
- Calendar & Scheduling
- Team Productivity Coaching
Pricing: - Starter: $25/user/month
- Business: $33/user/month
- Enterprise: Contact Sales
Best for: Professionals and teams seeking high-speed email management
Pros: - Unified inbox with AI features
- Advanced team collaboration
Cons: - Higher pricing compared to alternatives
- Enterprise support requires sales contact
Spark Mail
What it is: Smart email app for inbox management and team collaboration.
Standout features:
- AI Compose & AI Summary
- Templates and app integrations
- Priority email gatekeeper
- Large attachments support
Pricing: - Monthly: $7.99
- Annual: $4.99/month
Best for: Individuals and small teams managing multiple email accounts
Pros: - Affordable AI features
- Cross-platform support
Cons: - Limited AI advanced options
- Mobile experience varies
Success.ai
What it is: AI-powered B2B lead generation platform with unlimited access to 700M+ contacts.
Standout features:
- Email outreach automation
- Contact database access
- Advanced scaling features for businesses
Pricing: - Free: Limited features
- Starter, Growth, Infinity: Contact vendor
Best for: Sales and marketing teams targeting B2B outreach
Pros: - Large B2B database
- Integrated AI outreach tools
Cons: - Custom pricing for advanced features
- Limited free plan
Shortwave
What it is: AI-powered email client for productivity and streamlined communication.
Standout features:
- AI-driven inbox organization
- Predictive autocomplete and AI writing
- Team collaboration features
- AI search across years of emails
Pricing: - Pro: $14/month
- Business: $24/month
- Premier: $36/month
- Enterprise: Contact sales
Best for: Teams needing AI search and advanced inbox management
Pros: - Powerful AI search capabilities
- Supports multiple accounts
Cons: - Advanced plans can be pricey
- Learning curve for full AI features
MailMaestro
What it is: AI email assistant for Outlook and Gmail.
Standout features:
- AI email summary
- One-click responses
- Inbox organization tools
Pricing: See vendor site for latest pricing
Best for: Outlook and Gmail users seeking faster email management
Pros: - Easy to use
- Chrome extension support
Cons: - Limited integrations
WriteMail.ai
What it is: AI tool for generating professional emails quickly.
Standout features:
- Email drafts in minutes
- Multiple monthly plans for different usage
- Tone and style customization
Pricing: - Monthly: $6.95–$19.95
- Annual: $6.25–$17.95/month
Best for: Freelancers and small teams needing scalable email generation
Pros: - Flexible pricing tiers
- Fast email generation
Cons: - Limited advanced AI features
Friday: AI E-mail Writer
What it is: Personalized AI assistant to improve email writing efficiency.
Standout features:
- Storytelling suggestions
- Proofreading and grammar checks
- Personalized recommendations
Pricing: See vendor site for latest pricing
Best for: Individuals looking to enhance email writing quality
Pros: - Personalized guidance
- Easy to use
Cons: - Limited free usage
FinalScout
What it is: AI platform for finding professional emails and crafting tailored outreach.
Standout features:
- LinkedIn scraping
- Email sequence automation
- API & integrations with CRM
Pricing: $0–$700/month depending on plan
Best for: Sales teams and recruiters
Pros: - Scalable email discovery
- Supports automation
Cons: - Complex pricing tiers
ChatGPT Writer
What it is: Chrome extension that generates emails and improves writing on any site.
Standout features:
- GPT-4.1, Claude, Gemini powered
- Tone control and response length
- Gmail & LinkedIn integration
Pricing: Free
Best for: Individuals wanting AI writing assistance across platforms
Pros: - Free and versatile
- Supports multiple AI models
Cons: - Limited offline use
HoppyCopy
What it is: AI platform for email marketing and content creation.
Standout features:
- Email campaign drafting
- Content creation for multiple channels
- Team collaboration tools
Pricing: $49–$249/month
Best for: Marketing teams scaling email campaigns
Pros: - Multi-channel support
- Advanced marketing features
Cons: - Premium plans can be costly
Comparison Table
| Tool | Key Use Case | Starts At | Free Plan | Standout Feature |
|---|---|---|---|---|
| Superhuman | Productivity & collaboration | $25/mo | No | Auto Drafts & Ask AI |
| Spark Mail | Smart inbox management | $4.99/mo | Limited | AI Compose & Summary |
| Success.ai | B2B email outreach | Free | Yes | 700M+ contacts |
| Shortwave | Team email collaboration | $14/mo | No | AI inbox search |
| MailMaestro | Gmail/Outlook AI assistant | See site | No | AI email summary |
| WriteMail.ai | Email drafting | $6.25/mo | No | Tone & style customization |
| Friday AI | Email writing improvement | See site | No | Storytelling suggestions |
| FinalScout | Sales email automation | $0/mo | Yes | LinkedIn scraping |
| ChatGPT Writer | Multi-platform email generation | Free | Yes | Supports multiple AI models |
| HoppyCopy | Email marketing campaigns | $49/mo | No | Multi-channel content creation |
How to Choose the Right AI Email Writer
- Consider team size and collaboration needs
- Evaluate integration with Gmail, Outlook, or CRM
- Check AI capabilities (tone, grammar, personalization)
- Compare pricing and free plan availability
- Assess automation for sequences and follow-ups
- Look for multilingual support if needed
FAQs
What is an AI Email Writer?
An AI Email Writer is a tool that uses artificial intelligence to help users compose, edit, and manage emails efficiently.
How does it save time?
Generates drafts, suggests subject lines, and automates follow-ups to reduce manual writing.
Can I customize the tone of the emails?
Yes, most tools allow formal, casual, or personalized tone adjustments.
Is AI Email Writer suitable for personal use?
Yes, but it’s especially valuable for professionals sending high volumes of emails.
Does it check for grammar errors?
Yes, AI Email Writers often include grammar and spell-check features.
Are free plans enough for small teams?
Some are sufficient, but advanced features usually require paid plans.
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Summary:
Explore these AI Email Writer tools to save time, improve email quality, and boost productivity across your team or personal workflow.